Executive Assistant

About the role

Paramount Advertising is seeking an Executive Assistant to support a senior executive in New York’s Times Square office. The role demands high‑level discretion, excellent communication, and the ability to manage multiple priorities in a fast‑paced environment.

Key responsibilities

• Provide rapid, accurate responses to executive requests and follow up on action items.
• Coordinate complex travel itineraries, including flights, hotels, and ground transportation, and keep all parties informed.
• Manage calendar scheduling, arrange multi‑participant meetings across locations, and handle meeting logistics such as agendas, notes, and AV equipment.
• Process expense reports and ensure timely reimbursement.
• Assist in planning department events, off‑sites, and vendor coordination.
• Track key deliverables, deadlines, and prepare materials for the executive team.
• Maintain organizational charts, distribution lists, and draft department‑wide communications.
• Screen calls, emails, and packages, and partner with Ad Sales executives and their assistants.

Required profile

• Exceptional judgment and ability to handle confidential matters with discretion.
• Polished interpersonal presence; builds trust quickly and reads the room effectively.
• Strong organizational skills with the capacity to prioritize under pressure.
• High business insight and efficiency in all tasks.

Required skills