Receptionist / Office Assistant

About the role

We are seeking a Receptionist/Office Assistant to be the first point of contact for clients and visitors at our Manhattan office of a middle‑market private equity firm. The role combines front‑desk duties with administrative support, including new‑hire onboarding and office coordination.

Key responsibilities

• Welcome clients and guests with a professional demeanor and manage front‑desk interactions efficiently.
• Lead new‑hire onboarding, preparing workstations, coordinating first‑day schedules, and facilitating office orientation.
• Coordinate client arrivals, meeting logistics, and hospitality, including beverages, catering, and conference‑room setup.
• Maintain conference‑room schedules and office calendars.
• Handle incoming calls, emails, and inquiries, routing them appropriately and responding promptly.
• Ensure common areas are immaculate, well‑stocked, and presentable.
• Liaise with office vendors, manage deliveries, and coordinate building‑management communications.
• Monitor expense tracking, supply ordering, and general office budgeting.
• Provide administrative and expense support as needed.

Required profile

• Bachelor’s degree preferred.
• 5+ years of experience in a professional receptionist or client‑facing administrative role.
• Experience in the financial services industry is a plus.
• Proven experience managing new‑hire onboarding processes.
• Excellent communication and interpersonal abilities.
• Strong organizational skills with the ability to multitask.

Required skills

• Proficiency in Microsoft Office.