Program Specialist I – Administrative Support

About the role

The Program Specialist I provides essential office support to the Program Manager within Texas A&M Engineering's Turbomachinery Laboratory. This role ensures smooth execution of symposia, registration processes, and budget tracking while maintaining accurate records.

Key responsibilities

• Manage online registrations, database entry, and delegate correspondence for symposia.
• Coordinate the Symposia Registration Counter, maintain supplies, and handle set‑up/take‑down of registration materials.
• Support the Program Manager with budget monitoring, expense reconciliation, and financial reporting.
• Supervise, train, and evaluate student workers; act as unit records management coordinator.
• Assist with program and advisory committee coordination, including correspondence and document preparation.
• Maintain and edit symposia program data in Aventri software.
• Create meeting documents, audit files for distribution, and manage author communications and proceeding collections.

Required profile

• Strong attention to detail and ability to handle multiple administrative tasks.
• Experience supporting senior staff in a research or academic environment.
• Capability to supervise and train student workers.
• Organizational skills for managing supplies, budgets, and records.

Required skills

• Aventri event‑management software

What we offer

• Competitive salary commensurate with experience
• Full benefits package
• Collaborative academic community
• Opportunities for professional growth within Texas A&M Engineering