Executive Assistant

About the role

We are seeking an Executive Assistant to support the President and Chief Marketing Officer of Milan Laser Hair Removal. This fast‑paced, on‑site role requires a proactive partner who can anticipate needs, protect executive time, and ensure smooth operations across the organization.

Key responsibilities

• Manage complex calendars, schedule meetings, and coordinate travel for senior leaders.
• Protect executive time by identifying conflicts and aligning priorities.
• Handle confidential matters with professionalism and discretion.
• Serve as liaison between the executive office, internal teams, external partners, and board members.
• Draft and manage executive communications, including emails, talking points, memos, and briefings.
• Coordinate logistics for executive meetings, leadership events, and special projects.
• Track action items, timelines, deliverables, and dependencies for high‑priority initiatives.
• Partner with Talent Acquisition to arrange interview logistics and candidate experiences.
• Prepare polished presentations, briefing documents, and other executive materials.

Required profile

• Highly organized, detail‑oriented, and able to manage competing priorities.
• Professional, warm, and discreet with a strong sense of ownership.
• Excellent written and verbal communication skills.
• Ability to work collaboratively across functions in a high‑performing, people‑focused team.

Required skills