Staff Assistant

About the role

The Staff Assistant provides comprehensive administrative support to the Chief of Office in the Office of the Under‑Secretary‑General. The role ensures smooth workflow, manages correspondence, and coordinates a variety of office activities within the Department of Political and Peacebuilding Affairs.

Key responsibilities

• Assist in overall department administration, managing priorities and workflow for the manager and the unit.
• Distribute incoming and outgoing code cables and handle correspondence for the Chief of Office.
• Support human‑resources matters and senior appointments.
• Manage the manager’s calendar, schedule meetings, and resolve conflicts.
• Serve as first point of contact for senior officials, both internal and external.
• Screen, prioritize, and route incoming correspondence, preparing background documents as needed.
• Oversee office support staff, assign tasks, review outputs, and provide training.
• Prepare, process, and classify confidential information, and proofread outgoing documents.
• Produce complex documents and reports using standard word‑processing tools.
• Maintain internal databases, update the department website, and generate statistical reports.

Required profile

• Professionalism with solid knowledge of general office and administrative support policies and procedures.
• Strong organizational skills and ability to manage multiple tasks under tight deadlines.
• Excellent written communication and editing abilities.
• Ability to work independently and represent the manager in a professional manner.

Required skills

• Word processing (standard office suite)
• Database management

What we offer

• Opportunity to work in a high‑impact UN environment.
• Exposure to senior diplomatic and peacebuilding initiatives.
• Professional development within an international organization.