Academic Records Coordinator – Administrative Support

About the role

The Academic Records Coordinator provides essential clerical and technical support to the University Registrar’s office, handling a variety of student record processes and delivering service to faculty, staff, students, and the public.

Key responsibilities

• Process retroactive withdrawals, academic standing updates, and student information changes.
• Verify enrollments, correct grades, manage incomplete grade extensions, and handle related forms.
• Assist with incoming and outgoing electronic transcript processing.
• Provide customer service and respond to inquiries from faculty, staff, students, and external parties.
• Maintain accurate records in compliance with university policies and procedures.

Required profile

• High school diploma, technical/vocational program, or equivalent.
• At least three years of general office experience.
• Strong oral and written communication skills.
• Excellent interpersonal abilities and teamwork orientation.
• Ability to learn and interpret complex policies and prioritize multiple tasks.

Required skills

• None specified

What we offer

• Competitive salary range of $4,047 – $4,211 per month.
• Comprehensive benefits including medical, dental, vision, CalPERS retirement, sick/vacation leave, and 15 paid holidays.
• Opportunities for professional development within a university environment.