Office Manager

About the role

We are seeking a highly organized and proactive Office Manager to keep our headquarters running smoothly. Reporting to the leadership team, you will support daily office operations, coordinate administrative processes and ensure the team has the resources needed to work efficiently.

Key responsibilities

• Schedule meetings, appointments and coordinate weekly office lunches and events such as holiday parties.
• Maintain file systems and manage internal purchase requests in line with company policies.
• Coordinate travel arrangements for vendors and staff, including flights and accommodations.
• Oversee office equipment (copiers, vending machines), identify needs and acquire supplies.
• Manage inventory of office supplies, snacks, and kitchen items, placing orders as required.
• Assist with desk setup and onboarding for new employees, ensuring necessary equipment and resources are ready.
• Provide basic IT support, set up computers and troubleshoot office technology.
• Handle space planning, including moves, additions and workstation changes.
• Maintain intra‑office communication protocols and keep management informed.
• Coordinate facilities management, building maintenance, cleaning schedules and contractor negotiations.
• Monitor health and safety standards within the office environment.

Required profile

• Highly organized and detail‑oriented.
• Proactive problem‑solver who thrives in a fast‑paced environment.
• Strong communication skills and ability to work with multiple departments.
• Ability to manage vendor relationships and coordinate logistics.

Required skills