Administrative Assistant – SWE Programs

About the role

Apple is seeking an Administrative Assistant to support leaders within the Software Engineering (SWE) Programs and the Engineering Program Management team. This fast‑paced position requires strong organization, proactive problem‑solving, and meticulous attention to detail.

Key responsibilities

• Manage calendars, schedule meetings, and coordinate video/conference calls, resolving conflicts as they arise.
• Prioritize and multitask across a wide range of projects while maintaining accuracy and timeliness.
• Plan, coordinate, and execute internal events such as off‑sites and team‑building activities.
• Oversee floor‑plate operations: order and stock office supplies, update floor plans, submit facilities requests, and enforce security protocols.
• Onboard new hires with equipment, access requests, and desk allocations.
• Support heavy team ordering of test equipment and lab consumables.
• Process credit‑card purchases (P‑Card & M‑Card), maintain digital receipts, and provide proof of purchase for reconciliation.

Required profile

• 2–4 years of administrative and calendar management experience.
• Excellent written and verbal communication with a professional demeanor.
• Proven ability to work effectively in a team and build strong working relationships.
• Detail‑oriented, organized, and capable of handling multiple tasks with strong follow‑through.
• Experience coordinating travel logistics and managing last‑minute itinerary changes.
• Can‑do attitude, good judgment, integrity, and discretion.

Required skills

• Proficiency with iCal, Mail, Keynote, and other Mac OS/iOS office tools.